Finance Support Officer

Company Description

Job Advertisement

Closing Date: 30/09/2026

Conwy is committed to safeguarding. Qualifications and references will be verified.

Welsh Language Skills: the ability to communicate in Welsh is desirable for this post. We welcome applications in both Welsh and English, and application forms received in either language will not be treated less favourably than each other. We’re passionate about supporting and encouraging you to use your Cymraeg whatever your level, and offer free classes at all levels, in-person and online.

For an informal discussion about the role, contact Chris James, Principal Finance Officer, on 01492 575452 or [email protected].

We are a Disability Confident Employer. If you have declared a disability in your application, we guarantee an interview if you evidence that you meet the essential criteria of the job (requirements marked ‘E’ on the Person Specification).

About the role

Are you organised, detail-focused and interested in working in a busy and varied finance role? We are looking for an enthusiastic Finance Support Officer to join the Environment, Roads and Facilities department. You will be responsible for processing all creditor invoices, raising official orders and processing payments, as well as raising all debtor invoices, processing cheques and debt recovery — all in accordance with the late payments directive and Conwy’s Contract Procedure Rules, Contract Standing Orders and Financial Regulations.

Main Duties

• Process all order requests, generating official orders using the agreed commitment software with high levels of data accuracy; organise the processing of invoice discrepancies, monitoring prompt approval and payment against Conwy’s performance targets
• Process the payment of creditor invoices daily in accordance with agreed limits, checking invoices are arithmetically correct and that the correct VAT percentage has been applied
• Reconcile all orders and payments with the agreed job costing system on a daily basis
• Ensure correct allocation of sub-contractor tax in accordance with HMRC’s Construction Industry Scheme guidance
• Assist with checking contract compliance and rates, and processing invoices for home to school transport
• Procure goods and services using the department’s purchase card and complete purchase card returns
• Archive financial data and organise retention/destruction in line with the Authority’s Records Management Policy
• Maintain and update invoice tracking spreadsheets/databases on a daily basis
• Raise all sundry and internal debtor invoices for the department in accordance with VAT regulations
• Act as first point of contact for debtor enquiries and lead on debt recovery, contacting debtors by phone, letter and in person
• Assist with year-end procedures, including creditor and debtor accruals lists
• Ensure grant monies are credited correctly, liaise with project managers on grant claims, and reconcile grant expenditure to the general ledger

What we’re looking for

A good standard of education, strong IT skills, good numeracy skills, and the ability to communicate clearly and concisely. If you enjoy working accurately, resolving queries and contributing to important services for Conwy’s communities, we would welcome your application.

Why apply?

• 26 days holiday + bank holidays + generous pension
• Flexible working hours and hybrid working
• Discounted Ffit Conwy membership
• Enhanced rates for out of normal hours working

Essential

• A good standard of education — minimum of 5 passes at GCSE or equivalent
• Good IT skills in ledger packages, spreadsheets, word processing and email systems
• Highly numerate
• Able to communicate clearly and concisely, and in English
• Committed to own personal and professional development
• Able to work on own initiative and respond to tight timescales
• Able to use IT packages to produce reports and recommendations
• Able to prioritise tasks to ensure work is completed in the optimum way
• Ability to review working methodologies and recommend improvements
• Ability to develop and maintain good working relationships with Heads of Service, Line Managers, colleagues and external bodies (e.g. Welsh Government, Wales Audit, KPMG, APSE)
• Able to make decisions in accordance with Financial Regulations
• Enthusiasm, commitment, drive and the ability to work under pressure to achieve deadlines
• Capable of accessing all sites and working in inclement weather, and able to travel to meetings/training across the County as required

Desirable

• Association of Accounting Technicians qualification (or part-qualified)
• The ability to communicate in Welsh at Level 2 (speaking/writing/reading)